Privacy Policy
Last updated: June 8, 2026
1. Introduction
This Privacy Policy explains how HRMS collects, uses, and protects personal information when you create a company account or use our platform. We are committed to handling data responsibly and in compliance with applicable privacy laws.
2. Information We Collect
We collect information you provide directly, such as company details, administrator contact information, and employee records you upload. We also collect technical data including IP address, device information, and usage logs to operate and secure the service.
3. How We Use Your Information
We use collected information to provide and maintain HRMS, process payroll and HR workflows, authenticate users, communicate service updates, and improve platform performance. We do not sell your personal data to third parties.
4. Data Sharing
We may share data with trusted service providers who assist in hosting, payment processing, and customer support, subject to confidentiality obligations. We may also disclose information when required by law or to protect the rights and safety of our users.
5. Data Retention
We retain company and employee data for as long as your account is active or as needed to provide services. After account closure, we delete or anonymize data within a reasonable period unless a longer retention period is required by law or legitimate business needs.
6. Security
We implement administrative, technical, and organizational measures to protect your data, including encryption in transit, access controls, and regular security reviews. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
7. Your Rights
Depending on your jurisdiction, you may have the right to access, correct, delete, or restrict processing of your personal data. Company administrators can manage employee data within the platform. To exercise your rights, contact us using the details below.
8. Contact Us
If you have questions about this Privacy Policy or how we handle your data, please contact our privacy team at privacy@hrms.com. We will respond to requests within the timeframe required by applicable law.